Project Rates

Basic rates

Indexing rates are based on the size and complexity of the text, client’s requirements, and the time frame allocated for the project. Force-majeure circumstances, such as last minute changes in the content and layout, may affect the final cost. You are welcome to send a chapter or a section of the material for preliminary evaluation and a quote. Average rates are between $3 and $6 per page.

Per page vs. per hour:

In most cases, indexing services charge per page. Hourly rates, however, may apply for some projects, such as embedded indexing in MS Word or WordPerfect. Additional work, resulting from unexpected changes in the project, is also charged by the hour. Hourly rates are between $40 and $50.

How rates are calculated

Indexing rates may vary significantly depending on the book. The following factors are usually taken into consideration by the indexer when he provides the quote:

Complexity of text

Scholarly texts are usually more complex:

  • Difficult to interpret
  • Require frequent consultation of reference sources
  • Contain figures and tables
  • Include words or phrases in foreign languages

Because of this, indexing rates for scholarly texts are normally higher.

Subject areas

Indexers are capable of working across many subject areas, but they are more proficient in disciplines relevant to their educational background. Indexing books from unfamiliar subject areas can be challenging and time consuming. Hiring a professional who specializes in your field will result in a higher quality of index for your book. To learn more about what we specialize in, please visit Our Projects page.

Complex layouts

Books of unusual sizes and layouts are difficult to read and difficult to index. Expect to pay higher rates or extra fees.

Deadlines

Rush services may increase indexing rates by 20% or even more, depending on the amount of work and time allocated for the project. Normal working pace is about 200 pages a week.

Last-minute changes

Making last-minute changes in proofs that affects pagination is a very bad practice. This may jeopardize the quality of the index and delay the whole project. Please be mindful that last minute changes may result in the indexer charging late fees.

Embedded indexing

Creating embedded indexes in MS Word, Word Perfect, or InDesign is more complex than using specialized indexing software. It also requires more time. As a rule, embedded indexes are more expensive.

How payments are processed

After completion of the project, indexer sends an invoice to his client as email attachment. Hard copy of the invoice can be mailed or faxed upon client’s request. All payments are due upon receipt. Special arrangements can be made in exceptional circumstances, but they have to be negotiated in advance.

Payments are accepted as checks, money orders, or electronic transactions. For Canadian clients, the preferred method of payment is Interac e-Transfer. Ask your bank for more details. International clients are encouraged to submit their payments via wire transfer.

Credit card payments are accepted via PayPal online payment system. PayPal service fee may apply. Contact the indexer to discuss payment options.